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Xero Integration

FlexyTime +
Xero

Connect accurate automatic time data with your accounting workflow.

No timers. No screenshots. No keystrokes. No surveillance.
FlexyTime
Time Data
Projects
Invoices
Xero
Xero
Automatic Sync
Send time, projects, and activities to Xero automatically and in real time.
Better Accounting Context
Link time data to projects, clients, and invoices for clearer financial insights.
Accurate & Consistent Data
Keep your time records accurate, consistent, and aligned with Xero.
Simplify Monthly Workflows
Reduce manual work and close months faster with cleaner, organized data.

What This Integration Does

The Xero integration helps teams reduce manual admin by connecting FlexyTime time records with accounting workflows.

Key Benefits
0001

Reduce duplicate data entry

Automatically sync time and project data with Xero to eliminate repetitive manual updates. FlexyTime helps teams reduce administrative work and avoid inconsistencies between systems.

Get Started →
Key Benefits
0002

Improve billing and reporting context

Connect tracked time with invoices, clients, and projects to create more accurate financial reporting. Better context helps businesses understand where time is spent and how work translates into revenue.

See Team Insights →
Key Benefits
0003

Keep time data aligned with existing tools

Maintain consistent and reliable time records across FlexyTime and Xero without disrupting your current workflow. Keep accounting, billing, and operational data connected in one streamlined process.

See How Tracking Works →
Key Benefits
0004

Support cleaner monthly workflows

Simplify month-end reporting, invoicing, and financial reviews with organized and synchronized time data. Cleaner workflows help teams close billing cycles faster with fewer corrections and less manual effort.

See How Billing Works →
Xero Integration

FlexyTime + Xero: Your Time, Perfectly in Sync

Connect FlexyTime to Xero and turn tracked hours into invoices, contacts, and financial records — automatically. No double entry, no gaps, no reconciliation headaches.

Auto Sync

Time Tracked in FlexyTime, Instantly in Xero

Every time entry you record in FlexyTime flows directly into Xero — mapped to the right client, project, and account code. No copy-paste, no CSV uploads, no manual reconciliation.

  • Real-time two-way sync — changes in either app reflect instantly
  • Automatic account code mapping — match projects to Xero chart of accounts
  • Sync history log — see every record pushed, with timestamps
  • Error alerts — get notified instantly if a sync fails, with one-click fix
Connect to Xero
Sync Dashboard
Live
Synced Today
47
↑ records
Last Sync
2m
ago → Xero
Errors
0
All clear
FT
Acme Corp — Website Redesign
12h 30m · $1,875.00
Synced
FT
Nova Labs — Mobile App
8h 45m · $1,181.25
Synced
FT
Vertex Studio — Brand Kit
6h 00m · $720.00
Pushing…
FT
Lumen Inc — Dashboard
4h 15m · $510.00
Queued
Invoice Export

Send Invoices to Xero in One Click

Draft your invoice in FlexyTime using real tracked time, then push it directly into Xero as a draft or approved invoice — ready to send to your client without touching Xero manually.

  • One-click invoice push — export to Xero as draft or approved instantly
  • Line items preserved — tasks, hours, rates, and descriptions transfer perfectly
  • Tax codes auto-matched — Xero tax settings applied automatically per client
  • Track Xero payment status in FlexyTime — no need to switch apps
Export Invoices to Xero
Invoice Export
Xero Connected
Exported to Xero
$52,400
↑ 14 invoices
Paid via Xero
$38,920
↑ 74% collected
Recent Exports
FlexyTime
Xero
AC
Acme Corp — INV-1042
Website Redesign · 52h
$12,480
NV
Nova Labs — INV-1043
Mobile App · 38h
$9,120
In Xero
VT
Vertex Studio — INV-1044
Brand Kit · 29h
$6,960
In Xero
LM
Lumen Inc — INV-1045
Dashboard · 22h
$5,280
Ready to Export
Contact Sync

Your Clients in FlexyTime, Always in Xero

Add a client in FlexyTime and it appears in Xero automatically — with the right contact details, billing address, and currency. No duplication, no manual data entry.

  • Bi-directional contact sync — add from either app, always stays in sync
  • Duplicate prevention — smart matching avoids creating double contacts in Xero
  • Currency & tax settings — sync client-specific Xero preferences automatically
  • Full contact history — see all invoices and hours per client in one place
Sync Your Contacts
Contact Sync
Xero Connected
Contacts Synced
38
In Xero
Auto-Matched
36
↑ 95%
Pending Review
2
Action needed
AC
Acme Corporation
acme@corp.com · USD · NET 30
$18,720
NV
Nova Labs
billing@novalabs.io · USD · NET 14
$12,960
VT
Vertex Studio
finance@vertex.co · EUR · NET 30
$10,560
LM
Lumen Inc
accounts@lumen.com · USD
Review
EP
Echo Partners
hello@echo.io · GBP · NET 7
$7,840
Reconciliation

FlexyTime & Xero, Always Balanced

Compare what you tracked in FlexyTime against what's recorded in Xero — side by side. Spot discrepancies instantly and fix them before they become a problem at month-end.

  • Side-by-side comparison — FlexyTime hours vs Xero invoice amounts
  • Discrepancy alerts — flagged automatically so nothing slips through
  • Month-end reconciliation report — exportable for your accountant
  • GST / VAT breakdowns — accurate tax totals synced across both platforms
View Reconciliation
Reconciliation Report
May 2024
Total reconciled
$64,800
✓ 98% matched
FlexyTime
Xero
Client Reconciliation
AC
Acme Corp
$18,720$18,720✓ Match
NV
Nova Labs
$12,960$12,960✓ Match
VT
Vertex Studio
$10,560$10,200Δ $360
LM
Lumen Inc
$9,120$9,120✓ Match


Ideal For Modern Teams

Built for freelancers, agencies, developers, consultants, and hybrid teams who want to track work automatically, improve billing accuracy, and gain better visibility without disrupting daily workflows.

Freelancers

Perfect for freelancers who want to track billable hours automatically, stay organized across multiple projects, and create accurate invoices without wasting time on manual time entries.

See how it works
01

Agencies

Manage multiple clients, projects, and billable hours in one place. FlexyTime helps agencies track team activity automatically, improve project visibility, and create more accurate client invoices without interrupting workflows.

See how it works
02

Developers

Track coding sessions, meetings, and project work automatically without breaking focus. FlexyTime helps developers understand where time is spent, improve productivity visibility, and maintain accurate work logs across multiple tools and workflows.

See how it works
03

Consultants

Track client work, meetings, and project hours automatically without relying on manual timers. FlexyTime helps consultants stay organized, improve billing accuracy, and maintain clear visibility across multiple clients and ongoing projects.

See how it works
04

Hybrid Teams

Keep hybrid teams connected with automatic activity tracking and shared visibility across remote and in-office work. FlexyTime helps teams stay aligned, monitor productivity trends, and improve collaboration without invasive monitoring or micromanagement.

See how it works
05

Over 100 Companies
worldwide rely on Flexytime

Companies that increase time efficiency with Flexytime

100+
Companies
12+
Countries
98%
Satisfaction