QuickBooks Integration

FlexyTime +
QuickBooks

Connect accurate automatic time data with your accounting and invoicing workflow.

No timers. No screenshots. No keystrokes. No surveillance.
FlexyTime
Time Data
Clients & Projects
Invoices
QuickBooks
QuickBooks
Automatic Sync
Send time, projects, and activities to QuickBooks automatically and in real time.
Better Accounting Context
Link time data to clients and projects for clearer financial insights and reports.
Accurate & Consistent Data
Keep your time records accurate, consistent, and aligned with QuickBooks.
Simplify Monthly Workflows
Reduce manual work and close months faster with cleaner, organized data.

What This Integration Does

The QuickBooks integration helps teams reduce manual admin by connecting FlexyTime time records with accounting and invoicing workflows.

Key Benefits
0001

Reduce duplicate data entry

Eliminate repetitive manual updates by keeping time tracking connected to the tools your team already uses. FlexyTime helps reduce administrative overhead and saves time across daily workflows.

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Key Benefits
0002

Improve billing and reporting context

Add clearer context to invoices and reports by connecting tracked time with projects, tasks, clients, and workflows. Better context leads to more accurate billing and more meaningful business insights.

See Team Insights →
Key Benefits
0003

Keep time data aligned with existing tools

Ensure time records stay synchronized with your existing systems and operational processes. FlexyTime helps teams maintain consistency across platforms without disrupting current workflows.

See How Tracking Works →
Key Benefits
0004

Support cleaner monthly workflows

Simplify end-of-month operations with organized, structured, and easy-to-review time data. From reporting to invoicing, cleaner workflows help teams move faster with fewer corrections and less manual effort.

See How Billing Works →
QuickBooks Integration

Connect QuickBooks in 5 Simple Steps

Get FlexyTime and QuickBooks talking in minutes. Sync clients, projects, and time entries — then use clean data for billing and reports.

STEP 01
Open Integrations

Start From the Integrations Page

Sign in to FlexyTime and head to Settings → Integrations. You'll find every supported tool listed in one place — ready to connect with a single click.

  • One dashboard for all your connected services
  • Search & filter by category — accounting, calendars, PM tools
Open Integrations
Integrations
6 available
QuickBooks
Accounting
Xero
Accounting
FreshBooks
Accounting
Google Calendar
Calendar
Outlook
Calendar
Slack
Communication
Tap QuickBooks to continue →
STEP 02
Choose QuickBooks

Select QuickBooks From the List

Click the QuickBooks tile to open its setup screen. You'll see exactly what FlexyTime can do with QuickBooks — and what permissions it'll request — before you connect.

  • Clear capabilities preview — see what syncs both ways
  • QuickBooks Online & Self-Employed supported
Continue to QuickBooks
QuickBooks Setup
Ready
QuickBooks Online
Two-way sync · Real-time
Clients Projects Invoices Time entries
What you can sync
Tracked time → QuickBooks invoices
QuickBooks customers → FlexyTime clients
Hourly rates & billing currencies
STEP 03
Authorize Account

Sign In to QuickBooks Securely

QuickBooks opens its own login window for authorization. You log in directly with Intuit — FlexyTime never sees your password. Permissions are clearly listed before you approve.

  • OAuth 2.0 secure flow — bank-grade authentication standard
  • Revoke anytime from QuickBooks settings — full control
Authorize Now
Secure Authorization
OAuth 2.0
F
qb
Connect FlexyTime to QuickBooks
FlexyTime needs your permission to read & write data in your QuickBooks account.
Authorize with QuickBooks
Permissions requested
Read & write customers
Read projects & items
Create invoices from time
STEP 04
Map Your Data

Match Projects, Clients, and Events

Tell FlexyTime which QuickBooks customer matches which FlexyTime client, and which projects belong together. Calendar events can also be mapped where relevant — so everything aligns from day one.

  • Auto-match suggestions based on name similarity
  • Override anything — manual mapping always available
Map Data Now
Data Mapping
4 matched
FlexyTime  →  QuickBooks
FT
Client
Acme Corp
QB
Customer
Acme Corporation
FT
Project
Website Redesign
QB
Project
Acme — Web Q2
FT
Client
Nova Labs
QB
Customer
Nova Labs Inc.
FT
Calendar event
Client meeting
QB
Time entry
Billable · Acme
STEP 05
Review Synced Data

Check Before You Bill

Before you start billing or reporting, take a final look. FlexyTime shows you exactly what was synced, what needs your attention, and what's ready to go — so nothing slips through.

  • Sync summary — clients, projects, entries at a glance
  • Conflict flags — review unmatched or duplicate items
View Sync Summary
Sync Summary
Connected
42
Clients synced
87
Projects synced
3
Need review
Acme Corp — Website Redesign
52h time entries · ready to invoice
$12,480
Nova Labs — Mobile App
38h time entries · ready to invoice
$9,120
Vertex Studio — duplicate found
Merge or keep separate?
Review


Ideal For Modern Teams

Built for freelancers, agencies, developers, consultants, and hybrid teams who want to track work automatically, improve billing accuracy, and gain better visibility without disrupting daily workflows.

Freelancers

Perfect for freelancers who want to track billable hours automatically, stay organized across multiple projects, and create accurate invoices without wasting time on manual time entries.

See how it works
01

Agencies

Manage multiple clients, projects, and billable hours in one place. FlexyTime helps agencies track team activity automatically, improve project visibility, and create more accurate client invoices without interrupting workflows.

See how it works
02

Developers

Track coding sessions, meetings, and project work automatically without breaking focus. FlexyTime helps developers understand where time is spent, improve productivity visibility, and maintain accurate work logs across multiple tools and workflows.

See how it works
03

Consultants

Track client work, meetings, and project hours automatically without relying on manual timers. FlexyTime helps consultants stay organized, improve billing accuracy, and maintain clear visibility across multiple clients and ongoing projects.

See how it works
04

Hybrid Teams

Keep hybrid teams connected with automatic activity tracking and shared visibility across remote and in-office work. FlexyTime helps teams stay aligned, monitor productivity trends, and improve collaboration without invasive monitoring or micromanagement.

See how it works
05

Over 100 Companies
worldwide rely on Flexytime

Companies that increase time efficiency with Flexytime

100+
Companies
12+
Countries
98%
Satisfaction