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FreshBooks Integration

FlexyTime +
FreshBooks

Connect accurate automatic time data with your invoicing workflow.

No timers. No screenshots. No keystrokes. No surveillance.
FlexyTime
Time Data
Clients & Projects
Invoices
FreshBooks
FreshBooks
Automatic Sync
Send time, projects, and activities to FreshBooks automatically and in real time.
Better Invoicing Context
Link time data to clients and projects for accurate invoices and clearer financial records.
Accurate & Consistent Data
Keep your time records accurate, consistent, and aligned with FreshBooks.
Simplify Monthly Workflows
Reduce manual work and close months faster with cleaner, organized data.

What This Integration Does

The FreshBooks integration helps teams reduce manual admin by connecting FlexyTime time records with invoicing workflows.

Key Benefits
0001

Reduce duplicate data entry

Automatically sync tracked time and project details with FreshBooks to avoid repetitive manual updates. FlexyTime helps teams save time, reduce admin work, and keep records consistent across platforms.

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Key Benefits
0002

Improve billing and reporting context

Connect time entries with clients, invoices, and projects to create more accurate billing and clearer financial reporting. Better context helps businesses understand where time goes and how work impacts revenue.

See Team Insights →
Key Benefits
0003

Keep time data aligned with existing tools

Maintain reliable and synchronized time records between FlexyTime and FreshBooks without changing the way your team already works. Keep accounting, invoicing, and operational workflows connected seamlessly.

See How Tracking Works →
Key Benefits
0004

Support cleaner monthly workflows

Simplify invoicing, reporting, and month-end reviews with organized and easy-to-manage time data. Cleaner workflows help reduce corrections, improve efficiency, and speed up financial operations.

See How Billing Works →
FreshBooks Integration

FlexyTime + FreshBooks: Bill Smarter, Faster

Connect FlexyTime to FreshBooks and turn every tracked hour into a polished invoice automatically — synced clients, accurate time, zero double entry.

Auto Sync

Time Tracked in FlexyTime, Instantly in FreshBooks

Every time entry flows directly into FreshBooks — mapped to the right client and project. No copy-paste, no CSV uploads, no manual data entry ever again.

  • Real-time sync — time entries appear in FreshBooks the moment they're logged
  • Client & project mapping — FlexyTime projects matched to FreshBooks automatically
  • Billable rate sync — hourly rates pulled directly from FreshBooks per client
  • Error alerts — notified instantly if a sync fails, with one-click resolve
Connect to FreshBooks
Sync Dashboard
Live
Synced Today
52
↑ entries
Last Sync
1m
ago → FB
Errors
0
All clear
Recent Syncs
AC
Acme Corp — Website Redesign
14h 00m · $2,100.00
$2,100
Synced
NV
Nova Labs — Mobile App
9h 30m · $1,282.50
$1,282
Synced
VT
Vertex Studio — Brand Kit
6h 30m · $877.50
$877
Pushing…
LM
Lumen Inc — Dashboard
4h 00m · $540.00
$540
Queued
EP
Echo Partners — Strategy
3h 15m · $438.75
$438
Synced
Invoice Export

Push Invoices to FreshBooks in One Click

Build your invoice from real tracked time in FlexyTime, then send it straight to FreshBooks — with line items, tax, and client details perfectly transferred. No re-entry needed.

  • One-click export — send to FreshBooks as draft or ready-to-send invoice
  • Line items preserved — task names, hours, rates and descriptions transfer perfectly
  • Tax & discount sync — FreshBooks tax settings applied automatically per client
  • FreshBooks payment status visible in FlexyTime — no app switching needed
Export to FreshBooks
Invoice Export
FreshBooks Connected
Exported
$58,200
16 invoices
Paid via FB
$44,800
77% collected
Outstanding
$13,400
Pending
Recent Exports
FlexyTime
FreshBooks
AC
Acme Corp — INV-1042
Website Redesign · 54h
$13,500
Paid in FB
NV
Nova Labs — INV-1043
Mobile App · 40h
$10,000
In FreshBooks
VT
Vertex Studio — INV-1044
Brand Kit · 30h
$7,500
In FreshBooks
LM
Lumen Inc — INV-1045
Dashboard · 24h
$6,000
Ready to Export
Payment Tracking

Always Know What's Paid, Pending, or Overdue

FlexyTime pulls live payment status from FreshBooks — so you can see which invoices have been paid, what's still outstanding, and what needs a follow-up, all in one place.

  • Live FreshBooks payment status — Paid, Sent, Overdue shown in FlexyTime
  • Automated reminders — FreshBooks sends before and after due dates
  • Collection rate dashboard — see what % of invoices get paid on time
  • Online payment support — clients pay directly via FreshBooks payment links
Track Payments
Payment Tracker
Live
77%
Collected
Collection rate
Strong performance
↑ 7% vs last month · Avg payment in 10 days
Recent Activity
Acme Corp — INV-1042
Payment received via FreshBooks
$13,500
Today
Nova Labs — INV-1043
Invoice viewed · Due in 12d
$10,000
Yesterday
Vertex Studio — INV-1040
Overdue by 9 days
$7,500
May 16
Lumen Inc — INV-1041
Reminder sent · Due soon
$6,000
May 28
Profitability

Know Exactly Which Projects Make You Money

FlexyTime combines your tracked time with FreshBooks revenue data to show real profit per project and client — so you can price better, scope smarter, and drop what drains you.

  • Profit margin per project — revenue from FreshBooks vs hours from FlexyTime
  • Effective hourly rate — see what you actually earn per hour on each client
  • Over-budget alerts — flagged when a project is heading into loss territory
  • Exportable profit reports — share with your accountant or use to renegotiate rates
View Profitability
Profitability Report
This quarter
Total Revenue
$58,200
Net Profit
$34,920
Avg Margin
+40%
↑ 6%
Margin by Project
Acme Website Redesign
+54%
$13,500 billed$6,200 cost
Vertex Brand Kit
+46%
$7,500 billed$4,050 cost
Nova Mobile App
+20%
$10,000 billed$8,300 cost
Lumen Dashboard
−4%
$6,000 billed$6,240 cost


Ideal For Modern Teams

Built for freelancers, agencies, developers, consultants, and hybrid teams who want to track work automatically, improve billing accuracy, and gain better visibility without disrupting daily workflows.

Freelancers

Perfect for freelancers who want to track billable hours automatically, stay organized across multiple projects, and create accurate invoices without wasting time on manual time entries.

See how it works
01

Agencies

Manage multiple clients, projects, and billable hours in one place. FlexyTime helps agencies track team activity automatically, improve project visibility, and create more accurate client invoices without interrupting workflows.

See how it works
02

Developers

Track coding sessions, meetings, and project work automatically without breaking focus. FlexyTime helps developers understand where time is spent, improve productivity visibility, and maintain accurate work logs across multiple tools and workflows.

See how it works
03

Consultants

Track client work, meetings, and project hours automatically without relying on manual timers. FlexyTime helps consultants stay organized, improve billing accuracy, and maintain clear visibility across multiple clients and ongoing projects.

See how it works
04

Hybrid Teams

Keep hybrid teams connected with automatic activity tracking and shared visibility across remote and in-office work. FlexyTime helps teams stay aligned, monitor productivity trends, and improve collaboration without invasive monitoring or micromanagement.

See how it works
05

Over 100 Companies
worldwide rely on Flexytime

Companies that increase time efficiency with Flexytime

100+
Companies
12+
Countries
98%
Satisfaction